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Administrative Associate Sr

Requisition ID 133967BR Date updated 02/18/2019
Job Description:
Performs a wide variety of clerical tasks in support of the business. Maintains alphabetical, numerical or subject files. Interviews callers and makes proper referrals. Arranges meeting and appointment schedules. Arranges meetings and conferences. Operates office machinery and/or personal computers and may be familiar with several computer applications. Inputs data into various company systems. Generates charts, tables, memoranda, reports, correspondence and other materials with speed and accuracy. May be responsible for government and company property tracking and control. May interface with internal and/or external customers. May require minimal knowledge of specific functional area. Checks work correctness. May assist in directing work, assigning and outlining tasks. This Position is located in Abu Dhabi UAE.

The Administrative Associate’s responsibilities include the following:
·Communications and Collaboration
  • Composes clear, concise and grammatically correct written correspondence
  • Provides guidance and counseling relating to office operations, established policies and procedures
  • Monitors training and In-processing of newly assigned employees during the on-boarding process
  • Coordinates Passport and Visa applications for International Assignments
  • Schedules Domestic and International travel arrangements
  • Prepares International Travel and Approvals and Global Export Management documents
  • Providing coverage, as needed, for other Administrative Assistants
  • Assists program employees with Expense Statements

·Technical Aptitude
  • Become engaged and understand requirements for each program supported
    • Demonstrates expertise of current IT tool set and takes initiative to learn new tools

·Logistics and Budget Management
  • Determines work effectiveness and streamlines routine business systems in daily operations
  • Knowledgeable in travel and expense policies and using associated systems

·Customer Satisfaction
  • Develop trusted relationships through open and honest communication
  • Builds strong reliable relationship with customers at various levels

·Influence and Negotiation
  • Develops an effective network of contacts for assistance (internal and external)
  • Effectively influence and motivate up, down and across the organization


·Ethical Behavior
  • Is trustworthy and dependable in dealing with others
  • Encourages diversity of thought
  • Maintains confidentiality of sensitive information

Required Skills:
  • Good technical writing & oral communication skills
  • Good interpersonal skills
  • Working knowledge in use of web based search engines and software applications; such as Microsoft Office, Word, Excel and Power Point
  • Scheduling of both Internal and External meetings and arranging associated needs
  • Experience preparing travel arrangements and expense reports
  • Prior experience effectively working with facilities, security, HR, and IT
  • U.S. Citizenship is required as this position requires the ability to access US only data systems
  • Demonstrates the ability to be a problem solver
Desired Skills:
  • Effective presentation and speaking skills
  • Setup/Maintain/Update electronic, centralized file system
  • Demonstrates expertise in the inventory and supply order system
  • Projects a confident, professional and trustworthy image
  • Models ethical behavior in all matters
Required Education (including Major):

HS Graduate with 4 years experience

133967
Business Unit Profile
Raytheon Intelligence, Information and Services delivers innovative technology to make the world a safer place. Our expertise in cyber, analytics and automation allow us to reach beyond what others think is possible to underpin national security and give our global customers unique solutions to solve the most pressing modern challenges -- from the cyber domain to automated operations, and from intelligent transportation solutions to creating clear insight from large volumes of data. IIS operates at nearly 550 sites in 80 countries, and is headquartered in Dulles, Virginia. The business area generated $6.1 billion in 2017 revenues. As a global business, our leaders must have the ability to understand, embrace and operate in a multicultural world -- in the marketplace and the workplace. We strive to hire people who reflect our communities and embrace diversity and inclusion to advance our culture, develop our employees, and grow our business.

Relocation Eligible
No

Clearance Type
Secret

Expertise
Administrative Services/Support

Type Of Job
Full Time

Work Location
United Arab Emirates - AbuDhabi

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